FAQs

What is your availability? 

Please check our availability calendar, call, or email to receive the most up to date availability for your wedding or event!

 

How many weddings will be booked the day of my wedding?

When booking your wedding at Hoosier Grove Barn you will have the facility and campus access from 9 a.m. to 12 a.m. Midnight. Your wedding will be the only one held on our campus that day.

 

 

What is the maximum number of guests inside the barn?

Seated - 120

Loft – 24

Cocktail Style – 200+

 

 

Do you allow tents for larger weddings?

Of course! We have held weddings of 250+

Note (When booking a tent): Depending on table size a good rule to follow is 8 to 10 guests can be seated under the tent in a 10’ x 10’ space.

 

 

Payments/Costs: 

 

What kind of deposits is required? How much and when is it due?

A $1,000 deposit, is required to secure your date. This deposit will be applied to your total balance.

 

Is there a payment schedule?

Yes. Our payments begin with a $1,000 deposit to secure your date. We will then create a 6 payment schedule of even payments, which will assure that your balance is paid two weeks prior to your wedding date. 

 

Are there hidden costs like taxes, service charges, gratuity, cleaning fees charges?

Taxes, cleaning, service charges are included in the price. A 14% gratuity will be added to your total balance.

 

What's the cancellation policy?

If a cancellation is made within 5 business days of signing the contract, any deposit or fees paid will be refunded in full if paid by cash or check. If your deposit was paid by credit/debit, a 10% processing fee will be charged. After 5 business days of signing and / or reserving over the phone, the deposit and any fees paid up to the date of the event are non-refundable. For events reserved within 5 business days of event date and then are canceled before the event date no refund of the deposit or other fees paid will be refunded.

 

 

 

 

Logistics: 

 

Must I use the vendors on your list?

Absolutely not! You are welcome to use your own vendors, at no additional charge. All we ask that if you use a vendor who is not on our list, that we receive the insurance of the business before they work in our facility. Our vendor list was created as a guide to help, not to create limitations.

 

Is there a location for the ceremony?

Hoosier Grove Barn has a variety of beautiful spots to choose from for a ceremony inside or outside.

 

Is there room for a band and/or dancing?

Yes! Our Wedding Coordinator will discuss and create a floor plan with you prior to the wedding/event date to make sure there is adequate space for your band or DJ, as well as dancing.

 

Does the venue own sound equipment and speakers, or will that need to be rented?

Inside: Yes. Outside: Speaker available for rent. 

Our venue has sound equipment and speakers that are available for use inside. If you choose to bring in a DJ they will use their own equipment and speakers. For outdoor ceremonies or music, sound equipment will need to be provided by your DJ or band, or you may rent our speaker at an additional cost.

If our speaker is rented, music will still need to be supervised by a friend/family member, or professional. 

 

Does the venue provide tables & chairs; are they an extra fee, or do I have to get them elsewhere?

Yes. Tables and chairs for the ceremony & reception are included in the facility fee. If you would like special chairs, i.e. Chiavari chairs, we have vendors who can provide them at an additional fee.

 

Are there any noise restrictions?

Inside the facility there are no restrictions.

Outside on our campus there is no music after 10 p.m.

 

Are there adequate bathroom facilities?

Yes, & they are indoors.

 

Do you have air-conditioning and heating?

Yes.

 

Is the site handicap accessible?

Yes. We have an elevator to allow easy access from the main floor, to the loft, and to the downstairs where the bathrooms are located. We also allow guests that need assistance to drive up the campus sidewalk to drop off closer to the main door.

 

Is there ample parking? Will guests be charged for parking?

Yes we have ample parking. Our parking lot has 159 spaces and 7 Handicapped. No, guests will not be charged for parking.

 

Can I leave my car parked there overnight?

Yes, any of our staff members can provide you with a parking pass if you or a guest should have to leave your car here over night.

 

Is there a backup plan for rain or inclement weather?

Always! Our staff is here to help you on your day. If rain or inclement weather occurs we will certainly always have a Plan B.

 

Are there any decoration limitations? Can we use candles?

We allow you to decorate as you wish to create the vision of your dream day, with a few simple guidelines.

We do not allow nails to be put into the wood of the barn. There are strategically placed nails (52" apart, all the way around the room) to allow you to hang decor. We also recommend using gaffers tape to assist with hanging, as is does not damage the barn wood. We do keep this tape in stock for your convenience.

We do not allow real candles. There are great LED candle options we recommend to use.

 

Are there restrictions for the photographer in terms of flash usage?

There are no restrictions for the photographer.

 

When can my vendors arrive for setup (if allowed)?

Vendors may arrive to setup and drop off items for your event starting at 9 a.m. the day of your event.

 

What time will my guests have to leave the venue?

We ask guests to leave when the event ends (the latest being 12 a.m. Midnight).

 

Who is responsible for setting up and tearing down the décor, and when will it be completed? Can we decorate the day before?

We allow you to decorate freely to create the vision of your day. Often friends and/or family assist in the setting up and taking down of the décor. You can come in at 9 a.m. the day of the event to decorate. All décor must be removed the night of your event. 

Who is responsible for setting up & breaking down tables & chairs?

HGB staff will set up the main floor and loft prior to your arrival. Any outdoor setup will also be done by our staff starting at 9 am. We will break down all tables & chairs. The only thing you will be responsible for breaking down, is your decor.

 

Is there outdoor space for guests to mingle?

Hoosier Grove Barn has a beautiful campus that your guests can enjoy during your event.

 

Is there an onsite coordinator?

Yes, we have a Wedding & Event Coordinator that will assist you in the planning of your day in the months leading up to your event, & on the day of.

 

 

Is there a changeover plan when the ceremony turns into the reception? What do a lot of couples do?

The layout of your event may call for a transition from the ceremony to reception or into additional space for dancing. Our staff will be here to make this transition if needed.

 

Food & Drinks: 

 

Is there an in-house caterer?

No, we do not have an in-house caterer. You may bring in a vendor of your choice or bring home-made food.

 

Do you have a liquor license?

Yes, we have a liquor license.

 

What is your pricing for alcohol?

For weddings, we offer a standard Premium Bar Package. For other events, we have a “Create Your Own Bar” Package, Tab Bar, or Cash Bar options.  

 

Will you allow us to bring our own liquor?

No, all liquor must be provided by the Hoosier Grove Barn.

 

Is there a kitchen at the location?

Yes. There is a refrigerator, freezer, convection oven, 3 tub sink, and counter space for your caterer to use day of.

 

Do we need to provide tableware (glasses, utensils..)

Our venue provides clear plasticware at the bar for all beverages. All other tableware needs to be provided by the caterer, vendor, or yourself.

 

What size/kind of tables do you have?

We have a variety of tables to suit your needs of your event.

Sweetheart table, 60” rounds, 5’ rectangles, 6’ rectangles, 8’ rectangles, and cocktail 42” high tables.

 

Staff: 

Who will be our point person be before the wedding?

Our Wedding & Event Coordinator will assist you in the planning of the details of your wedding.

 

Who will be our point person on the day of our wedding?

The Wedding & Event Coordinator along with a Host will be there to assist the day of the wedding. Any of our staff is always willing to help =)

 

Should we include HGB staff in our catering count?

If permitted by the bride & groom, the staff is allowed to eat when there are leftovers. We do not ask that you include any of our staff in your paid count for catering.